Volunteers make REGENERATE possible!

 

We hope you’ll consider joining us as a volunteer this year for either the in-person or virtual conference. In-person volunteers are expected to work up to three four-hour shifts. Virtual volunteers will be asked to commit to two four-hour shifts. Volunteers will be able to attend the main conference at no cost. Additional events will require participants to cover associated costs. If you are assigned to volunteer at a paid event separate from the main conference, fees will be waived for the event.

In-person volunteer teams:

Please review these team descriptions before applying. Teams and roles are subject to change and in-person volunteering requires some comfort with technology as our event communications are all on a mobile platform (Slack).

Welcome team

The welcome team involves tasks related to helping people get acquainted with the building, sessions, registration, and are the first point of contact for attendees. Volunteers assigned to this team have the opportunity to serve in these roles:

    • Greeter: Be a friendly first face to greet attendees as they arrive, welcoming them into 2-3 days of community. Provide parking support if needed. 
    • Registration: Help folks during the check-in process to find their name badge and program, provide instructions to orient them to the venue, and answer any questions they might have.
    • Guide: Answer questions for people about potentially anything related to the workings of the conference and direct them to the appropriate rooms for different events that are happening. 
    • Other support you will give to the Welcome Team includes helping keep noise levels down during session, helping with setting up for staff/volunteer meals, and generally keeping the lobby area cleaned up.
Session support team

The session support team will help ensure the main stage plenaries and roundtables go smoothly. Volunteers assigned to this team have the opportunity to serve in these roles:

    • Audience wrangler: Make announcements and ring bells when sessions are beginning. Be aware of loud noises or disruptions near the doors during sessions and redirect people if needed. Help attendees with directions to roundtables, bathrooms, etc.
    • Roundtable assistant: You will be assigned to one of the roundtable sessions to support the speaker with materials, set up, help the session go smoothly, and give feedback on the session to staff afterwards.
Exhibitor hall team

The exhibitor hall team will help exhibitors locate their table, help transport their supplies to their table, relay general spatial / schedule info to exhibitors and attendees. They will also make rounds in the hall to ensure that the hall is clean and tidy and provide general customer service to exhibitors. This team will assist with setting up and taking down the hall. Several members of this team can opt to be book store support to assist our bookstore vendor in set up, sales, restocking, and breaks (subject to change due to bookstore vendor availability).

Logistics team

The logistics team will help this event run smoothly by assisting staff throughout the event with various needs, set up, and take down. Please note that this role may include some manual labor (i.e. set up, take down tables, moving boxes, etc.). Volunteers assigned to this team have the opportunity to serve in these roles:

    • Beginning Agrarian Social: Help the team with set-up and takedown for social events. Be a floater to ensure things go smoothly and can assist staff as needed.
    • Signage: Signs will need to be put up to indicate location of sessions and roundtables and taken down after these events.
    • Runner: Be on call for any unexpected needs that come up from staff. This role requires being attentive to your phone and Slack communications at all times.
    • Shuttle driver: There is potential that members of this team will need to drive attendees to events that are not at the Sante Fe Convention Center.
    • Clean up: For those who have availability after the end of the conference to help clean up rooms, gather materials, and load into cars. 
Stage support team

The stage support team will help with everything related to helping the show run smoothly. This role will involve keeping the event running on time, set up, assisting with Q & A, and as a runner. 

    • Time keeper: Holds up time notification cards for the speaker (10 minute, 5 minute, 1 minute, and wrap-up warnings). 
    • Runner: Assist staff with unexpected needs and run microphones to audience members during question and answer portions. 
    • Stage: Grab water for speakers, add or take away chairs when needed. Finding and orienting speakers.

Virtual conference responsibilities could include:

  • Coordinating or facilitating breakout rooms
  • Chatbox monitoring and passing along questions
  • Tech support for attendees
  • Admitting people from waiting room

Important Dates:

When you are selected as a volunteer, you are committing to our orientation session on September 24, 6 – 8 p.m. M.T., email communications before the conference, meetings at the conference for in-person volunteers, and up to 15 hours for in-person volunteers and up to 8 hours for virtual volunteers of time at the conference. There will also be an optional virtual volunteer meet and greet on October 21, 6 – 7 p.m. M.T.

Recognition:

Volunteers will receive free registration to the conference. Volunteers will also be named in the program (if applied and accepted prior to October 1) and receive our unending gratitude for helping us make this conference a success.

Please note that we are accepting a limited number of applications this year so get your application in early. 

For additional questions reach out to kristina@quiviracoalition.org.

We are no longer accepting volunteer applications. Thank you for your interest.